What is considered education record information under FERPA?
Education records are records that are:
- directly related to a student
- maintained by the University or a party acting for the University
- records relating to an individual in attendance at the University who is employed as a result of his or her status as a student
The term education record does not include:
- Records that are kept in the sole possession of the creator, are used only as a personal memory aid, and are not accessible or revealed to any other person except a temporary substitute for the creator of the Record
- Employment Records made and maintained in the normal course of business, relating exclusively to that person's capacity as an employee, and not available for any other person. However, the Records related to a Student's employment are Education Records when
- The position in which the Student is employed depends on their status as a
Student, including when the Student receives a grade or credit based on
their performance in such capacity
- The position in which the Student is employed depends on their status as a
- Records of the University of Pittsburgh Police Department (“UPPD”) that are:
- Created by the UPPD for a law enforcement purpose, and
- Maintained by the UPPD.
- Records that relate to an individual Student after they no longer attend or
participate in an educational activity as a Student and that are not directly related
to their attendance as a Student. - Records that are:
- Created or maintained by a physician, psychiatrist, psychologist, or other
recognized professional or paraprofessional acting in a professional or
paraprofessional capacity or assisting in that capacity; - Created, maintained, or used only in connection with a provision of
treatment to that Student; and
- Created or maintained by a physician, psychiatrist, psychologist, or other
- Not Disclosed to anyone other than individuals providing the treatment.
For the purpose of this definition, “treatment" does not include remedial
education activities or activities that are part of the program of instruction
at the University. - Peer-graded assignments prior to being collected and recorded by an instructor.